Conference Presenter Info

View Call for Presentation Proposals

Presenter program content/format questions? E-mail USBC Coalitions Staff
Presenter registration & logistics questions? E-mail USBC Conference Planner

The United States Breastfeeding Committee (USBC) will convene the Sixth National Breastfeeding Coalitions Conference from August 5-7, 2016, in Arlington, VA. The 2016 theme is A New Day: Community Engagement for Equity in the First Food Movement.

Conference Objectives:

  1. Develop leaders with knowledge and skills in coalition building and the formation and management of public health collaborations and partnerships, to address state/local contexts and build the necessary infrastructure for success, including:
    • Refine the skills of experienced coalition leaders and develop the skills of new (or emerging) coalition leaders;
    • Emphasize innovative partnerships and cross-sector collaborations, guided by the framework and five conditions of Collective Impact; and
    • Provide a community platform for intentional practice, including collective seeing, learning, and doing, to maximize effectiveness.
  2. Augment the virtual Learning Collaborative by providing an in-person forum for the sharing and exploration of best practices and lessons learned to enhance impact of coalitions' work to implement the strategies of The Surgeon General’s Call to Action to Support Breastfeeding, as a critical bridge between the grassroots (families) and treetops (national stakeholders) via engagement with USBC-affiliated Constellations.
  3. Build coalition capacity and commitment to achieve diversity, equity, and inclusion* in breastfeeding support, including skills to apply both an "equity lens" to inform and guide external strategies and activities, and an "equity mirror" to examine internal structures, culture, and policies.
  4. Expand coalition awareness of opportunities to strategically apply national policy developments to the state/local level by building and strengthening working relationships with health departments and other state- or community-level organizations, in order to encourage integration of breastfeeding into other areas of the public health agenda.

Each of these is an essential step in building the capacity of coalitions to successfully increase the incidence, duration, and exclusivity of breastfeeding, thus helping to achieve the Healthy People 2020 national breastfeeding objectives.

*Our definition of diversity includes diversity by position, gender, race, creed, age, sexual orientation, national origin, disability, family status, gender identity, formal education, life experience, religion, communication styles, geographic location, and work-related skill sets and experience. [Reference: USBC Diversity Values Statement]

Presentation Formats:

Plenary Sessions & Breakout Solo Sessions

Plenary sessions and breakout solo sessions are by invitation only. Please consult your personalized speaker agreement for details.

Breakout Panel Sessions

Breakout panel sessions are all 75 minutes in length, and we want to ensure that we leave at least 15 minutes for questions and discussion at the end. Related proposals are asked to collaborate by combining into one session, so each submission selected should anticipate 20-30 minutes to present (20 minutes if there are three submissions on a panel session; 30 minutes if there are two). The final schedule and placement of sessions into panels is listed on the Breakout Sessions Detail webpage.

A USBC leader is assigned to moderate each panel, and USBC Coalitions Staff will facilitate pre-conference connections between moderators and presenters and support panelists to design sessions with a highly interactive format to foster sharing and network building among panelists and with the audience. Your flexibility is appreciated to ensure the conference is able to maximize learning and peer sharing opportunities.

  • All listed presenters must be registered and in attendance at the conference. There is no registration discount for presenters—please register in the appropriate category.
  • The USBC will post your PowerPoint presentation slides and handouts on the conference website. Please submit your files through the online submission system (see instructions in Deadline & Reminders e-mail) by Wednesday, August 3. Note that this is also how your presentation will be placed onto the computer that will run your slides during the session.
  • The USBC will provide the following audiovisual equipment: microphone(s), LCD projector and screen, laptop for PowerPoint presentations, internet connection; additional requests are subject to budgetary approval.
  • The printing of any handouts is the responsibility of the presenters. Should you wish to ship handouts to the hotel, please see the Shipping Instructions.

Breakfast Table Topics

Breakfast Table Topics will foster discussion among a table of 8-10 attendees over the one-hour breakfast periods on both Saturday, August 6 and Sunday, August 7.

  • All listed presenters must be registered and in attendance at the conference. There is no registration discount for presenters—please register in the appropriate category.
  • Your Session Title and Brief Session Description will be used to promote the topic in the conference program and on the conference website. 
  • The USBC will post your handouts on the conference website. Please submit your files through the online submission system (see instructions in Deadline & Reminders e-mail) by Wednesday, August 3.
  • Please bring at least 25 copies of handouts with you to distribute to the individuals at your table each day. The printing of breakfast table topic handouts is the responsibility of the presenters. Should you wish to ship handouts to the hotel, please see the Shipping Instructions.
  • It is recommended that you designate one of your co-presenters or another attendee to be the reporter for your table. This individual will takes notes for your Session Report Form (hard copies to be distributed at onsite registration desk). Please submit completed forms through the online submission system (see instructions in Deadline & Reminders e-mail) by Friday, August 12; note that these will not be viewable to the attendees, only to USBC Coalitions Staff.

Posters

Posters will be on display all day Saturday, August 6 and Sunday, August 7.

  • At least one of the listed presenters must be registered and in attendance at the conference in order for the poster to be displayed. There is no registration discount for presenters—please register in the appropriate category.
  • The transport of posters is the responsibility of the presenters. Should you wish to ship your poster to the hotel, please see the Shipping Instructions.
  • Maximum poster size is 4' x 4'. A flat hanging space and hanging supplies will be provided by the USBC.
  • Posters can be presented as either different pieces of paper tacked into the space or as one, large poster. If using a pre-sized template for one large poster, we recommend choosing the 36" Tall x 48" Wide option. (See Tips for Preparing Poster Presentations.)
  • Poster presenter(s) will be responsible for putting up and taking down their own posters at the designated times. Posters can be set up between 3-10 p.m. on Friday, August 5, and removed between 12-5 p.m. on Sunday, August 7.
  • After the conference, presenters are responsible for handling of any materials to be shipped out of the hotel, which must be properly packaged and labeled. Conference staff will remove and discard all posters still posted at 5:00 p.m. on Sunday, August 7. The USBC is not responsible for any damaged or lost posters.
  • Posters will be evaluated by a panel of judges and a monetary award will be presented to the highest scoring presentations. Poster judging sessions are scheduled on Saturday, August 6, between 11:30 a.m. - 12:15 p.m., and Sunday, August 7, between 9:30-10:15 a.m. Poster presenters are expected to stand next to their posters to answer questions during these sessions. (See Poster Judging Criteria.)

Expectations of Presenters:

  • A high-quality presentation appropriate to the target audience and assigned format.
  • Provision of slides and/or handouts by the due date, for posting on the conference website.
  • All presenters for breakout panel sessions and breakfast table topics are expected to register for the conference. At least one listed presenter must be registered and in attendance at the conference in order for a poster to be displayed. There is no registration discount for presenters—please register in the appropriate category.

Policies Governing Accepted Proposals:

  • Once a proposal is accepted, you will have the opportunity to make additional edits to the session title, descriptions, and presenter bios, prior to publication in the conference program and on the conference website.
  • The USBC reserves the right to withdraw a presentation at any time.
  • All proposal submissions and the ensuing presentations, regardless of presentation format, agreed upon submission to the following permissions:

I/we hereby grant full permission to use, reproduce, publish, distribute, and exhibit my name, picture, portrait, likeness, voice, presentation content, or any or all of them, in or in connection with the production of a television tape or film recording, sound track recording, motion picture film, filmstrip, still photograph, or live broadcast, in any manner for training and other purposes.

Without limitation as to time, I hereby waive all rights for compensation in connection with the use of my name, picture, portrait, likeness, voice, presentation content, or any or all of them, in or in connection with said television tape or film recording, sound track recording, motion picture film, filmstrip, still photograph, or live broadcast in whole or in edited form and any use to which the same or any material therein may be put, applied, or adapted by the United States Breastfeeding Committee.

Presenter Shipping Instructions

The Crystal Gateway Marriott Hotel has limited storage space, therefore, if you need to ship materials for your presentation, please limit the delivery of packages to three business days before the conference, or the hotel will levy storage fees (typically $5 per box, per day). If you are shipping merely one box of handouts or one poster tube, please address it as follows, and pick it up at the front desk upon check-in. 

Crystal Gateway Marriott
Attn: Hotel Guest (your name and arrival date)
1700 Jefferson Davis Highway

Arlington, VA  22202